Cardiff Croquet Club Constitution
(Final Draft)
1. TITLE
such affiliated with the Croquet Association England. The club will abide by its
rules, regulations and policies.
2. OBJECTS
2.1 The promotion of community participation in healthy recreation, in particular by the
provision of facilities for the playing the sport of croquet at all levels.
2.2. The advancement of the amateur sport of croquet for the public benefit by the
provision of facilities for participation in the sport of croquet.
3. MEMBERSHIP
3.1 Membership of the Club shall be open to anyone interested in the sport on application,
regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or
other beliefs, except as a necessary consequence of the requirements of croquet. The
Club may have different classes of membership and subscription on a non-
discriminatory and fair basis. The Club will keep subscriptions at levels that will not
pose a significant obstacle to people participating. The Club committee may refuse
membership, or remove it, only for good cause such as conduct or character likely to
bring the club or sport into disrepute. An applicant who has been refused membership
may appeal to the members.
3.2 Membership of the Club shall be obtained by completing a membership application
form and paying the relevant subscription/joining fee as determined from time to time
by the Annual General Meeting of the Club Members.
3.3 No distributions of surplus income or assets shall be made to members by way of
dividend or otherwise. Any surpluses shall be retained by the Club and used to further
its objectives.
3.4. There shall be (Two) classes of membership available. These are:
3.4.1 Full membership
3.4.2 Honorary Membership (awarded by a vote of the Members to individuals who have
rendered special services to the Club. Such members shall be entitled to all the benefits
of Full Membership and will not be required to pay an annual subscription fee.
4 OFFICERS
4.1 The Officers of the Club shall be:
The President (who shall be a non-executive officer holding an honorary position)
The Chair
The Secretary
The Treasurer
4.2 All Officers of the Club shall be elected at the Annual General Meeting by a vote of the
Members of the Club.
4.3 All Officers of the Club shall be elected for a period of one year, but may be re-elected
to the same office or another office the following year.
5. GENERAL COMMITTEE
5.1. The affairs of the Club shall be controlled by a General Committee comprising the
Executive Officers of the Club and (number) other Members elected annually from,
and by, the voting Members of the Club.
5.2 The General Committee shall meet at agreed intervals and not less than four times per
year. It may appoint sub-committees.
5.3. The powers and duties of the General Committee shall be:
5.3.1. To control the affairs of the Club on behalf of the Members.
5.3.2. To keep accurate accounts of the finances of the Club through the Treasurer and
of the meetings of the General Committee through the Secretary. These accounts
and minutes should be available for reasonable inspection by Members and the
accounts should be examined (but not necessarily fully audited) before every Annual
General Meeting by a suitable person appointed annually by the Members. The Club
shall maintain a bank current account and the following Officers shall be authorised
to sign Club cheques and/or make electronic transfers: two from the Chair; the Treasurer
and the Secretary.
5.3.3. To co-opt additional members on to the Committee where it is felt they could make a specific
contribution to the running and/or further development of the club.
5.3.4. To make decisions on the basis of a simple majority vote. In the case of equal votes, the
Chair shall be entitled to an additional, casting vote.
5.4. A Member of the Club who has not paid his or her subscription by such default date
as the Committee may prescribe may, at the discretion of the Committee, be deemed
to have resigned.
6. GENERAL MEETINGS
6.1. The Annual General Meeting of the Club shall be held not later than the end of
(March) each year. 21 clear days written notice of the Annual General Meeting
shall be given to all Members circulating a copy of the notice to every member at their
home postal address or their email address and posting the notice on the Club
website. Members must advise the Secretary, in writing, of any business to be moved
at the Annual General Meeting at least 14 days before a meeting. The Secretary shall
circulate or give notice of the agenda for the meeting to Members not less than 7 days
before the meeting.
6.2. The business of the Annual general meeting shall be to:
6.2.1. Confirm the minutes of the previous Annual General Meeting and any other General Meetings.
6.2.2. Receive the examined accounts.
6.2.3. Receive the annual report of the Secretary.
6.2.4. Appoint a suitable person to examine the accounts.
6.2.5. Elect the Officers of the Club (i.e. the President; the Chair; the Secretary and the Treasurer) and other General Committee Members.
6.2.6. Fix the Club’s subscription rates for each class of membership.
6.2.7. Transact such other business received in writing by the Secretary from Members at least 14 days before the meeting and included on the agenda.
6.2.8. Transact such other business, except business for which a Special General Meeting is required (e.g. expulsion, dissolution or changes to the constitution) as by consent of the meeting the Chair, in his or her discretion, shall admit.
6.3 Nomination of candidates for election of Officers shall be made in writing to the
Secretary at least 14 days before the date of the Annual General Meeting.
Nominations can only be made by Full Members and must be seconded by another
Full Member. In the absence of nominations prior to the meeting nominations may be
taken from the floor. All nominations shall have the consent of the nominee.
6.4. Special General Meetings may be convened by the General Committee or on receipt
by the Secretary of a request in writing from not less than (10) Full Members of the
Club. At least 21 days’ notice of such a meeting shall be given. The business to be
considered at the meeting shall be specified in the notice convening the meeting.
6.5. At all General Meetings the chair will be taken by the Chair, or, in his or her absence,
by a deputy appointed by the Full Members attending the meeting.
6.6. Decisions made at a General Meeting shall be by a simple majority of votes from
those Members attending the meeting. In the event of equal votes, the Chair shall be
entitled to an additional casting vote or alternatively in his or her discretion he or she
may direct a written poll of the Members.
6.7. A quorum for a General Meeting shall be (10) Members of the Club and shall include
at least one of the Executive Officers (the Chair, Secretary and Treasurer).
6.8. Each Member of the Club over the age of 16 shall be entitled to one vote on any
separate issue at General Meetings.
7. EXPULSION FROM THE CLUB
7.1. A member who is found by vote carried at a Special General Meeting called in
accordance with clause 6.4 to have behaved in a manner likely to bring the club into
disrepute or cause substantial prejudice to it may be expelled from the club. Provided
that:
7.1.1. The resolution was carried by at least two thirds of those attending and voting.
7.1.2. This was the only business at the meeting.
7.1.3. Before putting the motion to the vote, the member had a full opportunity to address the meeting.
7.2 The member expelled may appeal by notice in writing. This notice must be sent to the
Complaints Administrator of Croquet England within 14 days and shall be dealt with in
accordance with the Croquet England Complaints Procedure.
7.3. Following expulsion any subscription for the whole of that year that has been paid by
that member may be returned or retained by the Club in accordance with a decision of
the General Committee.
8. ALTERATIONS TO THE CONSTITUTION
8.1. Any proposed alterations to the Club Constitution may only be considered at an
Annual or Special General Meeting, convened with the required written notice of the
proposal. Any alteration or amendment must be proposed by a Full Member of the
Club and seconded by another Full Member. Such alterations shall be passed if
supported by not less than two thirds of those Members present at the meeting and
voting, assuming that a quorum has been achieved. An abstention shall be recorded
but shall not count as a vote.
9. DISSOLUTION
9.1. If at any General Meeting of the Club, a resolution be passed calling for the
dissolution of the Club, the Secretary shall immediately convene a Special General
Meeting of the Club, to be held not less than one month thereafter, to discuss and
vote on the resolution.
9.2. If at that Special General Meeting, the resolution is carried by at least two thirds of the
Members present at the meeting and voting, the General Committee shall thereupon,
or at such date as shall have been specified in the resolution, proceed to realise the
assets of the Club and discharge all debts and liabilities of the Club. An abstention
shall be recorded but shall not count as a vote.
9.3. After discharging all debts and liabilities of the Club, Upon dissolution the remaining
assets shall not be paid to or distributed amongst the Members of the Club but shall
be transferred to: A local amateur sports organisation or registered charity at the
discretion of the Committee and agreed with members by vote.
Prepared January 2026
CCC Management Committee
(Final Draft)
1. TITLE
- The Club shall be called (Cardiff Croquet Club), hereafter to be referred to as “the
such affiliated with the Croquet Association England. The club will abide by its
rules, regulations and policies.
2. OBJECTS
2.1 The promotion of community participation in healthy recreation, in particular by the
provision of facilities for the playing the sport of croquet at all levels.
2.2. The advancement of the amateur sport of croquet for the public benefit by the
provision of facilities for participation in the sport of croquet.
3. MEMBERSHIP
3.1 Membership of the Club shall be open to anyone interested in the sport on application,
regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or
other beliefs, except as a necessary consequence of the requirements of croquet. The
Club may have different classes of membership and subscription on a non-
discriminatory and fair basis. The Club will keep subscriptions at levels that will not
pose a significant obstacle to people participating. The Club committee may refuse
membership, or remove it, only for good cause such as conduct or character likely to
bring the club or sport into disrepute. An applicant who has been refused membership
may appeal to the members.
3.2 Membership of the Club shall be obtained by completing a membership application
form and paying the relevant subscription/joining fee as determined from time to time
by the Annual General Meeting of the Club Members.
3.3 No distributions of surplus income or assets shall be made to members by way of
dividend or otherwise. Any surpluses shall be retained by the Club and used to further
its objectives.
3.4. There shall be (Two) classes of membership available. These are:
3.4.1 Full membership
3.4.2 Honorary Membership (awarded by a vote of the Members to individuals who have
rendered special services to the Club. Such members shall be entitled to all the benefits
of Full Membership and will not be required to pay an annual subscription fee.
4 OFFICERS
4.1 The Officers of the Club shall be:
The President (who shall be a non-executive officer holding an honorary position)
The Chair
The Secretary
The Treasurer
4.2 All Officers of the Club shall be elected at the Annual General Meeting by a vote of the
Members of the Club.
4.3 All Officers of the Club shall be elected for a period of one year, but may be re-elected
to the same office or another office the following year.
5. GENERAL COMMITTEE
5.1. The affairs of the Club shall be controlled by a General Committee comprising the
Executive Officers of the Club and (number) other Members elected annually from,
and by, the voting Members of the Club.
5.2 The General Committee shall meet at agreed intervals and not less than four times per
year. It may appoint sub-committees.
5.3. The powers and duties of the General Committee shall be:
5.3.1. To control the affairs of the Club on behalf of the Members.
5.3.2. To keep accurate accounts of the finances of the Club through the Treasurer and
of the meetings of the General Committee through the Secretary. These accounts
and minutes should be available for reasonable inspection by Members and the
accounts should be examined (but not necessarily fully audited) before every Annual
General Meeting by a suitable person appointed annually by the Members. The Club
shall maintain a bank current account and the following Officers shall be authorised
to sign Club cheques and/or make electronic transfers: two from the Chair; the Treasurer
and the Secretary.
5.3.3. To co-opt additional members on to the Committee where it is felt they could make a specific
contribution to the running and/or further development of the club.
5.3.4. To make decisions on the basis of a simple majority vote. In the case of equal votes, the
Chair shall be entitled to an additional, casting vote.
5.4. A Member of the Club who has not paid his or her subscription by such default date
as the Committee may prescribe may, at the discretion of the Committee, be deemed
to have resigned.
6. GENERAL MEETINGS
6.1. The Annual General Meeting of the Club shall be held not later than the end of
(March) each year. 21 clear days written notice of the Annual General Meeting
shall be given to all Members circulating a copy of the notice to every member at their
home postal address or their email address and posting the notice on the Club
website. Members must advise the Secretary, in writing, of any business to be moved
at the Annual General Meeting at least 14 days before a meeting. The Secretary shall
circulate or give notice of the agenda for the meeting to Members not less than 7 days
before the meeting.
6.2. The business of the Annual general meeting shall be to:
6.2.1. Confirm the minutes of the previous Annual General Meeting and any other General Meetings.
6.2.2. Receive the examined accounts.
6.2.3. Receive the annual report of the Secretary.
6.2.4. Appoint a suitable person to examine the accounts.
6.2.5. Elect the Officers of the Club (i.e. the President; the Chair; the Secretary and the Treasurer) and other General Committee Members.
6.2.6. Fix the Club’s subscription rates for each class of membership.
6.2.7. Transact such other business received in writing by the Secretary from Members at least 14 days before the meeting and included on the agenda.
6.2.8. Transact such other business, except business for which a Special General Meeting is required (e.g. expulsion, dissolution or changes to the constitution) as by consent of the meeting the Chair, in his or her discretion, shall admit.
6.3 Nomination of candidates for election of Officers shall be made in writing to the
Secretary at least 14 days before the date of the Annual General Meeting.
Nominations can only be made by Full Members and must be seconded by another
Full Member. In the absence of nominations prior to the meeting nominations may be
taken from the floor. All nominations shall have the consent of the nominee.
6.4. Special General Meetings may be convened by the General Committee or on receipt
by the Secretary of a request in writing from not less than (10) Full Members of the
Club. At least 21 days’ notice of such a meeting shall be given. The business to be
considered at the meeting shall be specified in the notice convening the meeting.
6.5. At all General Meetings the chair will be taken by the Chair, or, in his or her absence,
by a deputy appointed by the Full Members attending the meeting.
6.6. Decisions made at a General Meeting shall be by a simple majority of votes from
those Members attending the meeting. In the event of equal votes, the Chair shall be
entitled to an additional casting vote or alternatively in his or her discretion he or she
may direct a written poll of the Members.
6.7. A quorum for a General Meeting shall be (10) Members of the Club and shall include
at least one of the Executive Officers (the Chair, Secretary and Treasurer).
6.8. Each Member of the Club over the age of 16 shall be entitled to one vote on any
separate issue at General Meetings.
7. EXPULSION FROM THE CLUB
7.1. A member who is found by vote carried at a Special General Meeting called in
accordance with clause 6.4 to have behaved in a manner likely to bring the club into
disrepute or cause substantial prejudice to it may be expelled from the club. Provided
that:
7.1.1. The resolution was carried by at least two thirds of those attending and voting.
7.1.2. This was the only business at the meeting.
7.1.3. Before putting the motion to the vote, the member had a full opportunity to address the meeting.
7.2 The member expelled may appeal by notice in writing. This notice must be sent to the
Complaints Administrator of Croquet England within 14 days and shall be dealt with in
accordance with the Croquet England Complaints Procedure.
7.3. Following expulsion any subscription for the whole of that year that has been paid by
that member may be returned or retained by the Club in accordance with a decision of
the General Committee.
8. ALTERATIONS TO THE CONSTITUTION
8.1. Any proposed alterations to the Club Constitution may only be considered at an
Annual or Special General Meeting, convened with the required written notice of the
proposal. Any alteration or amendment must be proposed by a Full Member of the
Club and seconded by another Full Member. Such alterations shall be passed if
supported by not less than two thirds of those Members present at the meeting and
voting, assuming that a quorum has been achieved. An abstention shall be recorded
but shall not count as a vote.
9. DISSOLUTION
9.1. If at any General Meeting of the Club, a resolution be passed calling for the
dissolution of the Club, the Secretary shall immediately convene a Special General
Meeting of the Club, to be held not less than one month thereafter, to discuss and
vote on the resolution.
9.2. If at that Special General Meeting, the resolution is carried by at least two thirds of the
Members present at the meeting and voting, the General Committee shall thereupon,
or at such date as shall have been specified in the resolution, proceed to realise the
assets of the Club and discharge all debts and liabilities of the Club. An abstention
shall be recorded but shall not count as a vote.
9.3. After discharging all debts and liabilities of the Club, Upon dissolution the remaining
assets shall not be paid to or distributed amongst the Members of the Club but shall
be transferred to: A local amateur sports organisation or registered charity at the
discretion of the Committee and agreed with members by vote.
Prepared January 2026
CCC Management Committee
